eSignatures solved the speed problem in real estate closings. But speed without security creates new risks, especially when wire verification happens in one platform and document execution in another.

That's why we built eSignatures via Docusign directly into CertifID. Now the same platform that protects your wire transfers also handles document execution. Wire instructions verified through CertifID can trigger Docusign signature requests automatically. Documents signed, funds verified, all within one secure workflow.

The result: your team works faster without trading security for convenience. No gaps between verification and execution. Just streamlined closings with CertifID's fraud protection extended to your entire document workflow.

The vendor juggling act (and why it matters)

Most title companies and law firms are using five to seven different platforms just to get one closing across the finish line. Each one comes with its own contract, pricing model, support team, and learning curve. Over time, that creates real friction for your team and a lot of unnecessary complexity behind the scenes.

It also creates risk. While wire transfers are usually well protected, signatures often aren’t. Documents get sent over email or through systems that don’t offer the same level of identity verification. With fraud getting more sophisticated, those gaps are harder to ignore.

The cost adds up, too. With per-envelope fees typically ranging from $0.75 to $5+, a firm processing just 20 closings monthly with 15 signature requests per closing faces annual eSignature costs of $2,700 - $18,000 or more.

A simpler approach through CertifID

CertifID eSignatures bring the Docusign experience directly into the CertifID platform. This isn’t a bolt-on or workaround. It’s fully integrated and designed to extend CertifID’s fraud protection to the documents that matter most in your closing process.

You get the signing experience your clients already recognize and trust, with the added benefit of centralized tracking and stronger security.

What this means in practice

1. Fewer vendors, less overhead

You can send unlimited signature requests within a file, all included in your existing per-file pricing. No per-envelope fees. No separate Docusign contract to manage. One platform, one vendor relationship, and one place to go for support. 

Your finance team will thank you—one invoice instead of multiple vendor payments to reconcile.

2. Stronger security for every document

CertifID's identity verification capabilities now protect document signing just as rigorously as wire transfers. Depending on the sensitivity of your documents, you can choose:

• Basic Security: Standard device profiling and one-time passcode verification
• Enhanced Security: Multi-layered protection including device profiling, OTP, identity verification (Match), and KYC checks—all automatically triggered when needed

The best part is that identity verification features that typically cost Docusign users an extra $2.50 per attempt are included with CertifID at no additional cost.

3. A smoother workflow for your team

Everything lives in one dashboard. Your team can verify identities, send wire instructions, request signatures, and track progress without jumping between systems. Create templates to make it easy to standardize common documents like buyer info sheets, disclosures, and authorizations. Automatic reminders help keep things moving, and signed documents are stored securely with full audit trails.

The impact across your business

For your operations team: Eliminate 5-10 minutes of platform switching per closing. That's 3-5 hours monthly for a team processing 20 closings.

For your buyers and sellers: A professional experience you can count on. Clients can securely access wire instructions and sign documents in one branded space, avoiding the confusion of email attachments and different platforms. They can complete documents anytime and anywhere, thanks to the mobile-friendly design.

For your bottom line: Enterprise customers managing 300+ closings monthly with an average of 15 signature requests per closing are looking at 4,500+ annual envelopes. At typical Docusign rates, that's at least$3,000 annually—now included in your existing per-file pricing.

Getting started

The solution is designed for immediate use with a minimal learning curve. Upload your documents, select your security level, add recipients, and send. The embedded Docusign interface means your clients will recognize and trust the signing experience, while you benefit from centralized tracking, complete audit trails, and secure document storage.

Templates can be created for common workflows, and automatic reminders ensure documents don't sit unsigned. When completed, you'll receive the signed documents, Docusign's Certificate of Completion, or a combined PDF packet—all stored securely within CertifID.

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The bottom line

Bringing eSignatures via Docusign into CertifID closes an important gap in the closing process. Instead of toggling between platforms for wire verification and document execution, everything flows through a single interface.

Wire instructions verified through CertifID can trigger Docusign signature requests automatically. When documents are signed, that completion status feeds back into your workflow without manual updates. You're eliminating the platform switching that creates both security vulnerabilities and wasted time.

For escrow teams juggling multiple logins and tracking document status across systems, this consolidation matters. You're not adding another tool to manage. You're removing steps from your daily workflow while maintaining CertifID's fraud prevention and Docusign's reliable document execution.

Ready to simplify your tech stack and strengthen your security posture? Contact your CertifID representative to see how eSignatures via Docusign can transform your closing workflow.