How top enterprise fraud prevention platforms for title firms compare

At the enterprise level, inefficiency becomes a threat. As a title company handling 300+ closings a month, your team can’t afford to reenter data points multiple times, switch between disconnected systems, or manage tools your agents won’t adopt.

“We use a major platform,” one escrow manager shared, “but a lot of agents resist it. We’re forced into double or triple data entry just to make it work. Such inefficiencies don’t just slow things down — they create risk.”

Standalone tools promise simplicity — which is why agents may prefer them — but they often introduce client friction or leave fraud prevention to chance. And when fraud hits—like spoofed payoff requests from outside the United States—reaction time is everything.

This guide is for enterprise firms like yours. We’ll break down what to look for in a scalable fraud prevention solution and how five leading platforms stack up.

Let’s get started. 

What is an enterprise fraud prevention system?

Enterprise fraud prevention software helps title companies detect and prevent fraud before it happens. These systems combine identity verification, real-time transaction monitoring, and risk detection tools to protect every deal from start to finish.

But in the title industry, “enterprise” means more than just technology. It has to scale with your operation and contribute to better fraud management overall.

That means:

• Handling 300+ monthly closings without adding manual workload
• Verifying identities, payoffs, and wires in one platform
• Integrating with your Title Production Software (like SoftPro, Settlor or ResWare) so your team never needs to toggle between systems
• Offering fast, high-end onboarding experience: dedicated account manager and help with migration from other fraud detection systems.
• Providing direct insurance coverage to protect your business if something goes wrong

Key features and benefits of an enterprise-grade fraud prevention system

The difference between basic fraud tools and true enterprise-grade protection isn’t only about technology.

It’s more about how well that technology fits into your operation, so it’s easy to set the “gold standard.” At the enterprise level, your fraud detection software needs to be fast, flexible, and invisible to the client. 

The right software detects fraud. But it also removes manual steps, reduces overhead, and integrates directly into the tools your team already uses.

Here’s what that looks like in practice:

• Real-time transaction monitoring: Scans transactions for risky behaviors—before the money moves. From unusual IPs to bank mismatches, fraud signals are flagged instantly.
• Identity verification: Multi-factor checks validate buyers, sellers, and others involved. Includes biometrics, device fingerprinting, and public record analysis.
• Anomaly detection: Finds patterns across cases. For example, CertifID’s “Two Steves” investigation exposed a coordinated network using nearly identical tactics across firms.
• Regulatory compliance support: Tools help meet ALTA Best Practices, provide audit logs, and generate standard documentation—cutting down admin time.
• Scalability: As one customer shared: “We’re a high-volume operation—over 600 closings this month.” Enterprise tools must scale without slowing down.
• Integration capabilities: The best systems plug into your TPS (like SoftPro), so your team can work inside one ecosystem—without toggling or reentry.
• User-friendly interfaces: Fewer logins, no apps. Just secure links and intuitive dashboards that drive faster adoption and smoother workflows.

Now, take a look at the examples of companies offering fraud prevention for higher-volume transactions. 

Top fraud prevention software examples 

Here’s a closer look at five notable players in the fraud prevention space, their core focus, and how well they support enterprise-level title operations:

• CertifID—Purpose-built for title firms with TPS integrations, $5M in first-party insurance, and a Secret Service recovery partnership. Scales easily for firms closing hundreds to thousands of transactions per month.
• Closinglock—A portal for secure wire transfers and document exchange. Simple to use, but portal reliance can create friction and scaling challenges in high-volume firms.
• Qualia Shield—Embedded in the Qualia ecosystem with built-in fraud alerts. Works if you’re fully on Qualia, but offers limited flexibility and integration with external systems.
• Thomson Reuters Fraud Detect—Advanced analytics for fraud risk scoring and pattern detection. Great for financial institutions, but not tailored to real estate or TPS workflows.
• SEON—AI-driven fraud detection across digital platforms. Flexible, but lacks real estate-specific workflows, integrations, and compliance documentation.

Now, let’s talk in depth about all five platforms. We’ve grouped them into two categories: enterprise fraud prevention platforms for title companies and two general fraud prevention solutions.

The 3 best enterprise-grade fraud prevention software for title firms

Title companies processing 300+ closings a month require fraud prevention tools that offer scalability, security, and efficient workflows. 

Let’s examine the top solutions, outlining their core focus, key features, and real customer insights to help firms choose the right platform.

1. CertifID: the best enterprise-level fraud prevention software

CertifID was built by title professionals who experienced fraud themselves. That means its features—identity verification, secure wire sharing, digital payments, and payoff protection—are aligned with how your business works.

Core features:

• PayoffProtect: Automates payoff verifications with up to $5M in insurance per file. We’ve verified over 960,000 transactions and protected $243B in funds.
• Match & Identity Verification: Stops seller and buyer impersonation fraud by verifying identities early in the transaction.
• Collect & Confirm: Request and receive validated bank account details from clients, and verify a recipient's identity and banking information before sending funds.
• Send: Safely share wiring instructions with your clients through a secure, insured experience.
• Fraud Recovery Services: CertifID works directly with the U.S. Secret Service for fund retrieval, with 300+ recoveries to date.
• Insurance: First-party coverage up to $5M per file.
• Digital payment solutions: Launching in 2025 to enable secure real estate transfers within CertifID.

CertifID is also SOC 2 certified, reinforcing its commitment to enterprise-grade security and data protection.

Enterprise-level customer insights:

"Fighting Against Wire Fraud"
CertifID is very handy to use to send out wire instructions to buyers and also helping us to check to make sure we received correct payoff instructions. Their Wire Fraud Protection helps our clients feel secure with sending their wires to us. It has been a great asset for us.

The only thing I would say that I dislike about CertifID is the difficultly of using it for some clients. If they are not good with technology, it can be difficult for them to use it.

Verified User in Real Estate
Enterprise(> 1000 emp.)

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"simple steps to greater peace of mind"
It's super easy to use! Whether sending secure wire instructions or verifying wire instructions, it takes just a small amount of information to get that peace of mind.

I honestly can't think of anything to dislilke about CertifID. I personally have not run into any negatives or issues with the website or system in general. It's great!

Kylie C.
Mid-Market (51-1000 emp.)

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Enterprise suitability: CertifID is purpose-built for title workflows. It supports firms handling over 300 or more deals monthly, with flexible pricing, TPS integrations, and fast implementation. Speaking of integrations, see just how quickly you can verify payoffs inside SoftPro with CertifID.

SoftPro & PayoffProtect — Now Fully Integrated!

2. ClosingLock: simple portal, limited automation for enterprise use

Closinglock offers a secure way to send wire instructions and collect documents, but its portal-first approach can slow things down. 

Enterprise users report that teams face friction due to limited automation and inflexible workflows. It's often a stepping stone for smaller firms looking for basic protection but tends to hit adoption and scale ceilings for larger operations.

Core features:

• Identity verification: ID uploads with facial recognition.
• Wire instructions: Delivered via portal.
• EMD & payoff collection: Good Funds support and account verification.
• Document exchange: Ability to upload, share, and sign documents.
• Wire fraud insurance: Coverage up to $2.5M.
• Basic TPS integrations: Compatible with Resware, SoftPro, RamQuest.

Closinglock also has a SOC 2 Certificate.

Customer insights:

"Great software for keeping information safe."
It is an efficient way to ensure you are dealing with real clients and combat fraud. There is also a payoff verification feature that is great for the same reasons. 

There is a lot of back and forth between our management system and Closinglock which can lead to human error.

Todd C.
Licensed Title Agent
Small-Business (50 or fewer emp.)

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"Closing Lock"
I like that ClosingLock is a secure platform we can use with our customers to facilitate our closings.

Sometimes it is not user friendly for the customer- glitches. And when two people share one email it causes.

Karla B.Manager
Mid-Market(51-1000 emp.)

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Enterprise suitability: ClosingLock mostly serves small to mid-sized operations. There are no comments from enterprise companies using the software, which may indicate enterprise support is not a core focus.

3. Qualia Shield: good fit for all-in-one users, less flexible for specialized tech stack

As part of the Qualia TPS, Qualia Shield offers built-in verification and fraud alerts, making it a good option for firms already committed to the full Qualia suite. 

However, buyers have flagged high costs, bundled pricing that’s hard to break out of, and technical limitations that make external integrations or custom workflows difficult. If your firm isn't fully on Qualia, it may not be the most flexible solution for your scale.

Core features (Qualia Shield):

• Identity verification: Scans and validates government IDs against public records.
• Risk assessment: Evaluates seller and payoff wire instructions for the risk of fraud.
• Wire fraud insurance: Coverage up to $2M for qualifying low-risk transactions.
• EMD & wire automation: Enables wire delivery and earnest money collection from within Qualia.
• In-platform workflow: Embedded in the Qualia TPS.

Customer insights:

"User Friendly Single Program Solution"

As a Title Officer, I use Qualia daily. I like that Qualia is a single program to manage with a robust FAQ section. 

Between Title & Escrow we have very different needs, template wise, it's nice to be able to whip up what each team member needs and add it to our toolbox.

It infuriates me to no end that I cannot drag and drop from this program. In today's world that is a basic human right, not something a company should have to pay extra for. An undo button would be great for when I delete the wrong exception/information.

[...]

Customer support was difficult to get started. We were only given access to the sales team, who could not answer our technical questions. We had to wait a month into the program to get access to the tech side of the team. Setup would have been smoother, more efficient if we could have had answers direct from the source as soon as we were in use.

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“They were quoting us something like $60,000 for Qualia Shield. I’m like, no… I can’t say no fast enough.”
Source: Certifid.com

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“It’s glitchy just like all software is… we end up doing double entry and using Outlook to send info manually.”
Source: Certifid.com

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Enterprise suitability: Qualia Shield works best for firms fully embedded in the Qualia platform. For those using other systems or looking for native integrations, its closed structure and bundled pricing may pose challenges.

General fraud prevention software

4. Thomson Reuters Fraud Detect: advanced analytics, not title-specific

Thomson Reuters Fraud Detect is an analytics suite that helps institutions monitor transactions and assess fraud risk through a mix of geospatial analysis and real-time alerts. 

Its strengths lie in large-scale fraud intelligence—ideal for financial institutions and global enterprises.

Core features:

• Risk scoring to prioritize high-risk actors
• Transaction pattern visualization and geospatial tracking
• Custom alerts and audit-friendly reporting tools

Enterprise suitability: Powerful for analytics and reporting, but not built with title operations in mind. Lacks TPS integrations and industry-specific workflows needed for real estate closings.

5. SEON: flexible fraud tools in digital platforms

SEON helps companies catch fraud by analyzing user behavior, devices, and online activity in real time. It works well for industries like e-commerce or fintech, but isn’t designed for the specific needs of title firms or real estate closings.

Core features:

• Device and IP analysis for early risk signals
• Scoring engine with customizable rules
• Real-time detection for digital platforms

Enterprise suitability: Flexible and AI-forward, but lacks the compliance documentation, insurance protections, and TPS integrations title companies need.

Enterprise fraud prevention software: choose the most secure wire fraud prevention platform

A company like yours, processing hundreds—or even thousands—of closings each month, needs more than just a simple digital portal or a one-off fraud alert tool.

It needs a complete system: flexible, secure, backed by insurance.

Choose a solution that grows with your firm, not one that slows it down. 

CertifID has helped recover over $90M+ in stolen funds and backs every file with up to $5M in direct insurance coverage per file. Our integrations support the workflows your team already uses.

On top of that, we’re trusted by some of the largest underwriters in the country, including Stewart Title and Old Republic Title. 

Get in touch to book a demo.