Key takeaways

• Right-size your choice: Small firms need cost-effective solutions; medium agencies require scalability; large enterprises demand multi-branch management
• Integration matters: The best title production software connects seamlessly with fraud prevention, underwriters, and workflow tools
• Security is non-negotiable: Wire fraud protection must be integrated into your title production software through tools like CertifID‍
• Cloud-based is the future: Modern TPS platforms offer accessibility, automatic updates, and reduced IT overhead

What’s the most important decision for your title company’s efficiency, customer satisfaction, and security? 

Choosing the right title production software (TPS). 

Your choice of TPS affects your daily tasks and business operations in real estate. This includes escrow management and a smooth closing experience. 

But with so many options out there, how do you know which platform is best for your company? 

This guide helps you choose title software. It works for both small firms and large companies. You can evaluate software based on features, integrations, and scalability.

We’ll also show you how CertifID can add a layer of wire fraud protection without disrupting your workflow.

What is title production software?

Title production software (TPS) is a specialized platform that centralizes and automates the real estate closing process. It handles everything from title searches and document preparation to escrow accounting and final settlement.

Think of it as the command center for your title company—managing property records, generating closing documents, tracking tasks, and ensuring compliance at every step. Modern TPS solutions are typically cloud-based, allowing your team to work from anywhere while maintaining security and accuracy.

For title companies and law firms, TPS is the backbone of daily operations, streamlining workflows that would otherwise require manual coordination across multiple systems and parties.

Key features of title production software

The right title company production software can improve your operations, saving time, reducing errors, and helping your business grow.

While costs and change can feel like a challenge, modern tools are designed to simplify workflows and boost productivity.

Let’s explore four key features that your TPS should meet.

Core capabilities 

Your title company needs software that covers the essentials—automated document creation, and easy integration across your escrow and underwriter tools while ensuring compliance and securing sensitive data—but it shouldn’t add unnecessary complexity.

The right software strikes a balance. It streamlines processes, enhances security, and integrates smoothly into your existing workflow. 

As you begin to parse title production software, ensure that it includes:

• Title search and examination automation: You need to access property records, tax data, and liens across multiple databases, minimizing manual research time and errors
• Document preparation and management: The best title production software creates, stores, and manages closing documents with standardized templates and version control
• Escrow accounting with built-in safeguards: You’ll want to automate reconciliation, manage client funds securely, and maintain clear audit trails to ensure compliance
• Automated workflows and task management: Fewer tasks mean fewer opportunities for mistakes. Pick a TPS that enhances your operations by assigning tasks, tracking deadlines, and managing file progress from order to closing.

With these core pillars, you’ll complete most title-related tasks with ease.

Security and Compliance

In the title industry, security is non-negotiable. You transfer funds every day, and you need a locked-down system. 

A single breach or fraudulent transaction can make you liable, damaging both your reputation and bottom line.

Reversing a wire transfer is often extremely difficult, with wire fraud recovery rarely guaranteed.

Compliance demands equal attention, with regulations requiring strict adherence to industry best practices. 

Your title production software must provide robust protections and ensure compliance—without creating more headaches.

Here are key security features your system should include:

• Wire fraud prevention: Make sure your TPS protects your transactions with secure verification processes, or integrates with fraud prevention tools like CertifID
• Data encryption and access controls: When you’re moving between files, your TPS must safeguard your sensitive data with encryption and role-based access
• ALTA best practices compliance: At a minimum, your title production software should meet industry standards and include regular built-in compliance checks
• Audit trails and reporting: The devil is in the details. You should always generate detailed transaction histories and customizable reports for compliance and oversight

Business email compromise accounted for $2,770,151,146 losses in 2024.

The last thing your title operation needs is security gaps in your software, contributing to these statistics.

Many forward-thinking title companies are now passing security technology fees to clients. It’s typically $50 per side to cover essential fraud prevention tools and secure communication platforms. This approach ensures consistent protection while making security investments cost-neutral for your operation.

Make security a priority for your TPS, and you’ll do yourself a favor whenever you open an order.

Integrations capabilities

Integrating with other tools is crucial for a smooth, efficient workflow. 

The right title company software should connect with the platforms and services you already rely on. This saves time and reduces the risk of manual errors and workflow disruptions.

For example, CertifID integrates with popular title production systems (TPS) like SoftPro, Qualia (including ResWare, RamQuest, and E-Closing), Settlor, and AtClose.

These integrations provide a security layer for your wire transfers without requiring you to switch platforms or overhaul your processes.

Consider these features as you review your title production software options.

• Connection with major service providers: You’re going to want to connect with underwriters, tax services, and other vendors
• E-recording integration: As services become increasingly digital, your TPS should manage and electronically record documents with county offices to save time and reduce courier costs
• Remote Online Notarization (RON): E-closings are increasing. Do not neglect the value of being able to support digital closings to meet modern consumer expectations
• Security tool integration: As mentioned, you’ll want to integrate essential security services like CertifID for an extra layer of fraud protection
• CRM integration: For companies with dedicated marketing teams, look for TPS platforms that integrate with CRM systems like to track referral sources and maintain client relationships

User experience and support

Your team needs a system they can use confidently. 

An intuitive design reduces training time, while helpful support ensures you're never left searching for answers when issues arise.

Your TPS should enhance productivity, so look for these essential features:

• An intuitive interface: A user-friendly design reduces training time and boosts efficiency.
• Training resources: Onboarding and ongoing education to ensure you get the most from your software.
• Customer support availability: Reliable support through phone, email, or chat when you need it most.

You’re going to spend a lot of time in your title production software. Make sure you can use it to its fullest extent!

Evaluating the best title company software

Title companies have different needs based on their size and goals. Choosing the right title production software is about finding the perfect fit for your operations. 

It’s best first to consider your agency’s size, workflow complexity, and growth plans. 

When your software is tailored to your needs, it becomes an asset.

Here’s what we recommend as a basis for analyzing your company’s needs.

TPS for small title companies (1-10 users)

For small title companies, efficiency, and affordability are crucial. 

Limited resources and staff mean you need software that delivers essential functions without complexity or high costs. 

Here’s what to prioritize:

• • Cost-effectiveness: Budget constraints are real for smaller firms. Look for affordable solutions that cover core features like title production, document management, and escrow accounting. Some platforms offer transparent pricing models that make budgeting easier.
  • Easy implementation: Time is money, and small teams can’t afford lengthy onboarding. Choose software that’s quick to set up and intuitive to use, minimizing disruption to your daily operations. The faster your team can adapt, the sooner you can close your deals.
  • Basic feature set: You don’t need all the bells and whistles. Focus on essential functions: title search automation, document preparation, and secure escrow management. Simplicity in features can often lead to greater efficiency
  • Minimal IT requirements: Smaller firms often lack dedicated IT support. Opt for cloud-based solutions that handle updates and maintenance for you. This eliminates the need for complex in-house systems and reduces technical headaches. Cloud platforms also make it easier for small teams to work remotely or from multiple locations as needed.

TPS for medium title companies (11-50 users)

Medium-sized title companies operate in a space where growth and efficiency must go hand in hand.

You need software that balances powerful features with ease of use and can scale as you expand.

Here’s what to focus on:

• Scalability: Choose solutions that can handle increasing transaction volumes, new team members, and additional offices without performance issues. As you grow, you may also need to consider whether to bring contract processing in-house or outsource to specialized providers.
• Advanced automation: Efficiency is key when managing higher transaction volumes. Look for tools that offer automated workflows, task management, and document processing to save time and reduce errors
• Multiple user management: With more staff comes the need for clear roles and permissions. The software should offer user management capabilities to ensure security and  collaboration
• Integration capabilities: As you grow, connecting with other tools and services is essential. Ensure the software integrates with third-party platforms, underwriters, and security solutions like CertifID for wire fraud protection

TPS for large title companies (50+ users)

For large title companies, complexity and scale are the name of the game. You need software that can handle enterprise-level operations across multiple branches. 

Here’s what to prioritize:

• Enterprise-level features: Comprehensive functionality for handling large transaction volumes, complex workflows, and high-level reporting
• Multi-branch management: Tools that allow you to manage multiple offices seamlessly, ensuring consistency and efficiency across locations
• Advanced reporting: Detailed analytics and customizable reports that give insights into your business performance and help with strategic decisions
• Custom API access: Flexibility to integrate custom tools and build workflows tailored to your needs

The right software for large title companies offers the power, flexibility, and security needed to handle complex operations. 

At enterprise scale—processing 300+ closings monthly across multiple branches—pairing your TPS with enterprise fraud prevention that integrates into your workflow and scales without manual overhead is essential.

Now let’s review the top title production software and its different benefits.

Comparing 6 leading title production software platforms

Compare 6 leading title production software platforms to help you find the best fit for your title company or law firm. Each platform offers unique strengths in pricing, features, integrations, and scalability.

Our top 3 recommendations based on CertifID integration depth:

1. SoftPro - Deepest integration with PayoffProtect built directly into the interface
2. Settlor - Strong integration with all CertifID features accessible within the platform
3. AtClose - Full integration with seamless fraud prevention workflow

Quick comparison: 6 title production software platforms at a glance

Now let's five deeper into each platform:

1. SoftPro: enterprise-grade flexibility and customization

SoftPro is a reliable solution with over 60,000 users nationwide. It offers flexibility and strong features.

Best features for title companies:

• Document management and e-recording: Generate closing documents with standardized templates and submit electronically to county offices
• Customizable workflows: Build automated task assignments and status updates tailored to your processes
• Escrow accounting: Manage funds with built-in reconciliation, audit trails, and compliance reporting
• 360 Marketplace: Order services from underwriters and vendors directly within SoftPro
• One-time data entry: Information flows automatically across all modules, eliminating redundant entry

ClosingsLIVE portal: Provide clients a secure space to track orders and exchange documents

Best for: Small to large title agencies

Pricing: Pricing can vary depending on your specific needs. They offer three tiers of packages:

• Standard 
• Select
• Hosted

If you’re wondering which plan is best for you, take a look at the Softpro feature overview below:

What customers are saying about SoftPro: SoftPro has a 4.1/5 star rating on G2.  Users praise SoftPro’s efficiency, intuitive design, and support services. Many note improvements in automation, workflow management, and remote work capabilities. 

The main complaints are specific to individual users, citing speed or other UI enhancements that could help the product.

How SoftPro integrates with CertifID: SoftPro offers the most comprehensive CertifID integration in the industry:

• PayoffProtect built directly into SoftPro interface: No switching between systems
• 32% fewer clicks for verification with the automated payoff reader
• Available through 360 Marketplace: Access directly within your workflow
• Seamless data flow: Automatic file linking eliminates re-entering information

See the CertifID x SoftPro integration in action.

2. Settlor: modern cloud platform built by title professionals

Settlor offers cloud-based tools to streamline title production and closing processes, built with over 30 years of title industry experience.

Best features for title companies:

• Customizable workflows: Co-designed with your team for real-time data sharing and collaboration
• Integrated reporting: Full visibility into operations with quick access to critical information
• Document management: Intuitive platform with single-tenant architecture for enhanced security
• Dedicated support: Customer success director assigned to every client for personalized onboarding
• Cloud-based platform: Access from any device with automatic updates and backups
• Title and escrow modules: Combined in one interface, eliminating the need to switch between systems

Best for: Small to medium-sized title companies

Pricing: Pricing varies. Reach out to Settlor for a quote.

What customers are saying about Settlor: "What sets Settlor apart is its seamless integration of modules within a single interface. This eliminates the need to switch between screens and various applications, allowing our team to stay focused and get the job done without interruptions. Settlor has undoubtedly increased productivity."

How Settlor integrates with CertifID: Settlor users can enjoy industry-leading security by CertifID without leaving your title production software. Get the best of CertifID within Settlor.

Integration highlights:

• Send, Collect, and PayoffProtect accessible directly within Settlor
• Automatic order information pull-in reduces manual data entry
• No switching between applications: Work seamlessly in one platform
• Customer-driven integration: Built in response to user feedback

3. AtClose: scalable end-to-end solution by Visionet Systems

AtClose is an end-to-end cloud-based title closing software that brings lenders, vendors, and escrow companies together, developed by Visionet Systems.

Best features for title companies:

• Automated workflows: Configurable processes that scale with your transaction volume
• Cloud-based access: Work remotely with automatic updates and no server maintenance required
• Vendor integrations: Connections with major underwriters, lenders, and service providers
• Real-time reporting: Customizable dashboards with analytics for tracking performance
• Customizable UI/UX: Tailor the interface to match your team's workflow preferences
• End-to-end platform: Manages everything from order entry to final disbursement in one system

Best for: Small to large title companies

Pricing: Pricing varies based on specific setup and needs. Contact AtClose for a detailed quote.

What customers are saying about AtClose: AtClose users appreciate the comprehensive feature set, cloud accessibility, and responsive customer support. The platform is particularly praised for its scalability and ability to handle complex title workflows efficiently.

How AtClose integrates with CertifID: AtClose users can now experience industry-leading security by CertifID without leaving your title production software:

• All CertifID fraud prevention features accessible within AtClose
• Send, Collect, and PayoffProtect integrated seamlessly
• Reduces manual work - Fits right into your existing workflow
• No platform switching - Access fraud protection from files you're already managing

4. Qualia: consolidated multi-platform ecosystem

Qualia has become a major player in the title technology space, recently acquiring ResWare (2020), RamQuest, and E-Closing (2025). It’s known for its automation and custom workflows. This makes it great for managing many transactions.

Best features for title companies:

• Workflow automation: Reduce manual tasks with automated processes and task management
• Built-in accounting: Comprehensive escrow accounting and fraud protection features
• Marketplace integrations: Access extensive vendor network for seamless service ordering
• Remote closings: Support for Remote Online Notarization (RON) and digital closings
• All-in-one platform: Connect all parties—buyers, sellers, agents, lenders—in one system
• Mobile access: Manage transactions from anywhere with cloud-based accessibility

Best for: Medium to large title companies

Pricing: According to Capterra, pricing starts at $3,999/year for their basic package. However, pricing is heavily based on your needs. Reach out to Qualia for a quote.

How Qualia (and other platforms) works with CertifID: CertifID integration is available through Qualia's acquired platforms: ResWare and RamQuest. 

Integration details:

• ResWare (acquired 2020): Direct integration with automatic PDF upload to ResWare files and PayoffProtect for mortgage payoff fraud protection
• RamQuest (acquired January 2025): Direct integration with seamless security and insurance benefits at no additional cost. Transition timeline: 3 years for RamQuest CCE, 1 year for RamQuest One before retirement

Many Qualia Core customers use CertifID separately as "bookends" around their workflow due to Qualia Connect's pricing and the platform's closed ecosystem approach.

What customers are saying about Qualia:

Qualia has a 4.7/5 star rating on G2. Users like Qualia's ease of use and all-in-one features. Great for streamlining workflows and keeping everyone on the same page.

5. SnapClose: affordable simplicity for small agencies

SnapClose is a comprehensive cloud-based title insurance software production system that makes generating settlement documents simpler and facilitates communication across all parties.

Best features for title companies:

• User-friendly interface: Simple design requiring no technical expertise for quick team adoption
• Free form customization: Support team sets up and modifies your forms at no additional cost
• 100+ integrations: Connect with major underwriters and vendors for seamless data exchange
• Workflow templates: Customizable templates for organizing files at various transaction stages
• Automated processes: Reduce manual data entry and streamline repetitive closing tasks
• Cloud collaboration: Real-time access for your team to work from anywhere securely
• Transparent pricing: Clear, affordable pricing model designed for smaller agencies

Best for: Small to medium-sized title agencies

Pricing: SnapClose claims it’s "historically less expensive" than competitors but doesn't publish specific prices publicly.

How SnapClose works with CertifID: While SnapClose doesn't currently have a direct CertifID integration, both platforms can be used together to secure your closing process. However, this requires:

• Switching between separate systems
• Manual data entry between platforms
• Additional workflow steps to maintain security

What customers are saying about SnapClose:

“The software is easy to learn, and it keeps an accurate accounting of funds in and out of each file. It has the capability to store important documents per file. This way, we can access what we need from any location.”

6. Closers’ Choice (AccuTitle): user-friendly system

Closers’ Choice offers straightforward tools for managing title, closing, and escrow work with a focus on ease of use.

Best features for title companies:

• Intuitive interface: Straightforward design for quick team adoption with minimal training
• Customizable reports: Generate reports tailored to your tracking and compliance needs
• Customer support: Responsive service team known for strong client relationships
• Title and escrow tools: Core functionality for managing daily closing operations
• Flexible pricing: Modular approach allows you to pay for only the features you need

Best for: Small to medium-sized title agencies

Pricing: No clear pricing exists as it depends on chosen features—contact them for a quote.

What people are saying: 

Known for its ease of use and strong support. Great for small teams that need reliable, straightforward tools. Users speak often about the great customer experience.

How Closers' Choice works with CertifID: Currently, Closers' Choice does not offer CertifID integration. Title companies using this platform would need to implement a separate fraud prevention solution and manage it independently from their TPS.

Choose the right title production software

Selecting the right title production software can transform your agency's efficiency, security, and overall success.

Remember:

• For small title companies: Focus on cost-effective solutions with essential features that are easy to implement and require minimal IT support. SnapClose offers excellent affordability and ease of use for agencies just starting out.
• For medium-sized agencies: Look for scalable software with advanced automation, multiple-user management, and integration capabilities. Settlor and AtClose provide solid cloud-based options with room to grow.
• For large firms: Opt for enterprise-level platforms that offer multi-branch management, advanced reporting, and custom API access. SoftPro and Qualia (including ResWare and RamQuest) deliver the comprehensive features you need.

No matter your company's size, security should never be optional.

Integrating wire fraud prevention tools like CertifID ensures your transactions are protected without disrupting your workflow. 

Ready to enhance your security? Request a demo of CertifID today.