5 Wire Fraud Email Notice Templates You Can Use to Protect Clients

As a real estate professional, securing each transaction against wire fraud is crucial. The FBI IC3's 2023 Internet Crime Report highlights the growing threat of wire fraud in real estate, making preventive measures more important than ever.

In addition, survey results from the 2024 State of Wire Fraud found that 71% of consumers rely on you, their real estate expert, to keep them informed about the dangers of wire fraud. Beyond sharing infographics and articles, a simple and practical step to enhance security is by adding a wire fraud warning to your email signature. This not only educates your clients but also reminds them in every communication to stay alert to potential fraud risks.

What makes a helpful wire fraud email notice?

Incorporating an effective wire fraud warning in your email signature can significantly bolster the security of your transactions. Here’s what makes a great email notice:

• Clarity: The message should be straightforward and easy to understand. Avoid jargon that might confuse your clients.
• Visibility: Position the notice where it can be easily seen, typically at the end of your email signature, to ensure it catches the reader's eye.
• Actionable Instructions: Provide clear, actionable steps for your clients to take if they encounter a situation that seems suspicious.
• Consistent Reminder: The notice should serve as a constant reminder of the risk of wire fraud and the need to verify information.
• Contact Information: Always include a direct and verified phone number. This makes it easy for clients to reach you immediately if they have any doubts or concerns.

By following these guidelines, you can create an email notice that not only informs but also actively contributes to the safety and security of your client's transactions.

Five wire fraud email notice templates

Adding these notices to your email signature helps keep the threat of wire fraud in your clients' minds, significantly enhancing transaction security. It’s a simple measure that can prevent major financial losses. Below are five templates you can easily adapt and use:

Template 1

Important Notice: Always verify wire transfer details by calling a known contact number before sending funds. Do not trust changes to wiring instructions received via email without verbal confirmation. Contact me directly at [Your Phone Number] if anything seems unusual.

Template 2

Caution: Wire fraud is a significant risk in real estate transactions. Confirm all payment instructions in person or by phone using a previously known number. Never wire money based on email instructions alone. Call me at [Your Phone Number] for verification.

Template 3:

Security Alert: To prevent wire fraud, please double-check all wiring instructions by phone using a verified and trusted number. Ignore any email requesting changes to bank details without confirming by phone. Feel free to reach out to me at [Your Phone Number] with any concerns.

Template 4:

Fraud Prevention Notice: Protect your investment by verifying all wiring instructions over the phone with a trusted company representative. Do not respond to or follow instructions from unsolicited emails claiming changes to banking details. Verify through my direct line: [Your Phone Number].

Template 5:

Be Aware: Ensure the safety of your transactions by always confirming wiring instructions over the phone. Do not enact any changes received via email without verbal confirmation from a trusted source. Contact me immediately at [Your Phone Number] if you receive suspicious instructions.

Enhance Your Security

Using these templates will help remind your clients to stay vigilant and protect themselves from potential wire fraud, ensuring a safer transaction process for everyone involved.

For the highest level of protection, consider integrating CertifID’s real-time identity verification into your transactions. CertifID ensures that funds are transferred to verified accounts, greatly reducing the risk of fraud. Request a demo and learn how you can safeguard every transaction against wire fraud.

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